GCFLearnFree.org

Word XP

Use AutoCorrect and Find and Replace

Page 1

Introduction

By the end of this lesson, learners should be able to:

  • Use AutoCorrect
  • Use Find
  • Use Replace
Page 2

AutoCorrect

Word's AutoCorrect feature can assist you in word processing tasks. AutoCorrect can help you locate misspelled words and correct them as you type. AutoCorrect can also be customized so that commonly used words will be automatically entered without having to type the entire word.

Examples:

When typing the misspelled word, stannd, Word will automatically convert this typo to the correct spelling, stand.

Instead of having to write a long proper noun like, GCFLearnFree.org, you can customize AutoCorrect to automatically complete the rest of the proper noun once you type the letters GCF.

Page 3

Modifying AutoCorrect:

  • Click Tools
  • Select AutoCorrect Options from the menu bar. The AutoCorrect Options dialog box appears.
  • Check or de-select any of the following options:
    • Show AutoCorrect Options buttons.
    • Correct two initial capitals.
    • Capitalize the first letter of the sentence.
    • Capitalize the first letter of table cells.
    • Capitalize names of days.
    • Correct accidental usage of Caps Lock key.
    • Replace text as you type.
  • Use the Replace: box to type a word you frequently misspell or type a shorthand word to represent a longer word or phrase, such as GCFLearnFree.org.
  • Use the With: box to type the correct word.
  • Click Add.

AutoCorrect Dialog Box

If you type a misspelled word into AutoCorrect's With: box, AutoCorrect always misspells that word.

If AutoCorrect changes a word that you don't want it to change, you can hover the pointer over the area where the autocorrection was made and a Smart Tag will appear that allows you to reset the original word. Click on the Smart Tag and a drop-down list with options to reverse the action is displayed.

Smart Tag

Page 4

Find and Replace

Word XP allows you to search for specific words in your document as well as fonts, special characters and formats. The Find and Replace functionality can really help save you time and effort in your word processing goals.

For example, consider a document you are editing that displays Word 2000 needs to be updated to Word XP. Currently the document has the text, Word 2000, typed again and again throughout the document. Using Find and Replace to replace Word 2000 with Word XP will save you much time and effort in your editing process.

Page 5

Using Find - CTRL + F

  • Click Edit on the menu bar
  • Select Find. The Find and Replace dialog box appears.
  • Type a word, phrase or format in the Find What box.
  • Click Find Next to start the search.
  • Word will jump to the first instance of this word and will highlight the word for easy location.
  • Continue Clicking the Find Next button to find all other instances of this word.

OR

Check the Highlight all items found in: box to find all instances of the word at the same time. Use the list box below to select all, or portions of your document.

Find and Replace Dialog Box

You can perform a more detailed search by clicking the More button on the Find and Replace dialog box:

  • Click Edit on the menu bar
  • Select Find. The Find and Replace dialog box appears.
  • Type a word, phrase or format in the Find What box.
  • Click More to conduct a detailed search.
  • Click the Search list box if you want to limit your search to a specific part of the document.
  • Use the check boxes to limit your search.
  • Click Format if you want to limit your search to words in a specific Font, Paragraph, Tab, Language, Frame, Style or Highlight.
  • Click Special to search for punctuation marks or section breaks.
  • Click Find Next to start the search.
Page 6

Using Replace - CTRL + H

  • Click Edit on the menu bar.
  • Select Replace. The Find and Replace dialog box appears.
  • Type the word, phrase or format in the Find What: box that you are searching for.
  • Type the word, phrase or format in the Replace With: box that will replace what is in the Find What: box.
  • Click Find Next to conduct your search.
  • When Word finds a word of phrase, do one of the following:
    • Ignore it.
    • Click Replace.
    • Click Replace All to replace every occurrence of the selected text with the replacement text.
  • Click Find Next to bypass it and find the next.
  • Click Cancel to quit.
Page 7

Did You Know?

Thesaurus: a book of words that have the same or nearly the same meaning

Are you having trouble finding the right word to use? Word offers a Thesaurus feature that can help you find just the right word.

Using the Thesaurus:

  • Click Tools on the Menu Bar.
  • Select Language and then follow the cascading menu to Thesaurus.

OR

  • Use the quick key combination, Shift + F7