Word 2007: Saving Documents

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Introduction

Word 2007 It is important to know how to save the documents you are working with. There are many ways you share and receive documents, which will affect how you need to save the file.

Are you downloading the document? Saving it for the first time? Saving it as another name? Sharing it with someone who does not have Word 2007? All of these things will affect how you save your Word documents. In this lesson, you will learn how to use the Save and Save As commands, how to save as a Word 97-2003 compatible document, and how to save as a PDF.

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How to save documents

Watch the video! (3:38 min)

Download the example to work along with the video.

To use the Save As command:

Click the Microsoft Office Button.
Select Save As Word Document. The Save As dialog box appears.

Select the location where you wish to save the document using the drop-down menu.
Enter a name for the document.

Click the Save button.

To use the Save command:

Click the Microsoft Office Button.
Select Save from the menu.

Using the Save command saves the document in its current location using the same file name. If you are saving for the first time and select Save, the Save As dialog box will appear.

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To Save As a Word 97 - 2003 document:

Click the Microsoft Office Button.
Select Save As Word 97-2003 Document.

Select the location where you wish to save the document using the drop-down menu.
Enter a name for the document.
Click the Save button.

To download the PDF extension:

Click the Microsoft Office Button.
Select Save As Find add-ins for other file formats. This will open your web browser to the Microsoft site.
Follow the instructions on the Microsoft site for downloading the extension.

To save as a PDF:

Click the Microsoft Office Button.
Select Save As PDF. The Save As dialog box will appear.

Select the location where you wish to save the document using the drop-down menu.
Enter a name for the document.
Click the Publish button.

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Compatibility mode

Sometimes you may need to work with documents that were created in earlier versions of Microsoft Word, such as Word 2003 or Word 2000. When you open these kinds of documents, they will appear in Compatibility mode.

Compatibility mode disables certain features, so you'll only be able to access commands found in the program that was used to create the document. For example, if you open a document created in Word 2003, you can only use tabs and commands found in Word 2003.

If you want access to all of the Word 2007 features, you can save the document in the Word 2007 file format.

To exit Compatibility mode:

Click the Microsoft Office Button.
Select Save As Word Document.

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Challenge!

Use the cover letter or any other Word document you choose to complete this challenge.

Open an existing Word document.
Save the document with the file name trial.
Save the same document as a PDF file.
Close the document.
Open another existing Word document.
Save the document so it is compatible with Word 2003.
Close the document.