Word 2000

Introduction

By the end of this lesson, learners should be able to:

• Set line and paragraph spacing using the Paragraph dialog box

Line Spacing

Line spacing often determines how easy it is to read a document.

Line spacing is measured in lines or points.

Line spacing may be changed to single, double, or one and a half space increments.

For example,

When line spacing is measured in points, it is referred to as leading (pronounced ledding). Reducing leading makes the lines closer together and can make a text difficult to read, while increasing leading can help its readability. For example, the 10 point font usually uses 12 point leading. This is the default.

To Specify Line Spacing in a Document:

• Select the text you want to format.
• Choose FormatParagraph from the menu bar.
  
• The Paragraph dialog box appears.
  
• Click on the Indents and Spacing tab.
  
• In the Line spacing drop down menu, you may select single, 1.5, or double spacing. The default is single spacing.
  
• Click OK.

- When you make a line spacing change, it affects only the text in a paragraph that contains the insertion point.
- Line spacing may also be applied to selected text and therefore can include as many paragraphs as you want.
- Click on the Tabs button in the lower left of the Paragraph dialog box to access the Tabs dialog box.

Paragraph Spacing

The paragraph spacing option allows you to add additional space between paragraphs, headings, or subheadings as you type your document. Extra spacing between paragraphs adds emphasis and makes a document easier to read.

Choose extra space:

• Before each paragraph.
• After each paragraph.
• Or, before and after each paragraph.

To Specify Paragraph Spacing:

• Select the paragraph you want to format.
• Choose FormatParagraph from the menu bar.
• The Paragraph dialog box appears.
• Click the Indents and Spacing tab.
  • Alignment: Choose left, right, center, or justified.
  • Indentation: Adjust the left and right margins by clicking the up and down arrows.
  • Spacing: To emphasize a block of text, click the up and down arrows.
  • Preview: Gives an idea how your text will look.

Challenge!

Adjust the line spacing in a document.

• Select all the text in a document using one of the selection techniques you have learned.
• Open the Format menu.
• Select Paragraph.
• In the Line spacing drop down menu, select double.
• Click OK.

Your text is now double-spaced.