Word 2000

Introduction

By the end of this lesson, learners should be able to:

• Use Print Preview
• Print a document

Print Preview

The key components of Office 2000 are Word, Excel, PowerPoint, and Access. We will focus on these four applications throughout the Office 2000 skill sets.

Print Preview allows you to see how your file looks before you print, preventing a waste of paper and ink!

To Access Print Preview:

Choose File Print Preview from the menu bar.

Or, Use the Toolbar:

Click the Print Preview button on the Standard toolbar.

Once you have accessed Print Preview, your document will now be in Print Preview mode. It will look something like this:

Print Preview mode displays how your file is formatted. If you would like to take a closer look, use the Zoom feature. The Zoom feature "zooms" closer, giving you a better view of your file.

Let's "zoom" in and take a look at the Print Preview toolbar:

• The Print button prints a file.
• The View Ruler button displays the Vertical or Horizontal rulers. Rulers help edit margin settings.
• If your file consists of multiple pages, the Multiple Pages button allows you to either view one page or several pages at a time.
• Use Zoom, and then use the Scroll bars to view your file.
• Use the Shrink to Fit button to "fit" your information to one page.
• If you want to exit/close Print Preview, simply click Close on the Print Preview toolbar.

Printing Your Work:

To Print Your Work:

Choose File Print from the menu bar. (Ctrl + P)

The print dialog box will appear.

Or, Use the Toolbar:

Click the Print button on the Standard toolbar.

The file automatically prints. The print dialog box will not appear.

The Print Dialog Box

The Print dialog box in Word 2000:

Printer Selection:

In the Name: drop down box, the name(s) of your printer display(s). When working in an office environment, it is possible your computer is part of a network that accesses several printers. Make sure you direct your print job to the correct printer.

Page Range Selection:

The default setting is all.
If you want to print only the current page, select the current page radio button.
If you want to print only part of a document (but it is more than one page), select the Pages radio button and enter in the page numbers you would like to print.

Copies Selection:

In this section, there is a Number of copies: box. The default setting is 1 copy. Manually enter the number you would like to print by highlighting the number. Enter the number of copies you would like to print. You may use the up or down arrows to indicate the desired number of copies.

Collate is a default setting. Collate means to put pages in proper order. If you would like to turn off the collating feature, simply deselect the radio button (this means that if you print more than one copy of a document, all the page 1s will be together, all the page 2s, etc.)

Print What Section:

You want to print a document. Leave this at the default setting.

Print Section:

The default setting is all pages in range . However, in the drop down box, select even pages or odd pages if needed. Or, select a range of pages; for example, page 3 to page 6 in a long document.

Challenge!

• Open an existing file.
• Preview your file using Print Preview.
• Print your file.