Word 2000

By the end of this lesson, learners should be able to:

• Identify the parts of the Word Window
• Create a new document
• Open a previously saved file
• Change the document view

The Word Window

Word is the word processing application included in the Microsoft Office 2000 suite. Besides Word processing, Word allows you to perform many tasks in a typical office environment.

Shown below is the Microsoft Word default window. When Word is launched, a new blank document, or default window, opens in Print Layout view. Although window elements are fully explained in our Windows class, here is a brief explanation of the Word window.

Title bar

Displays the document name followed by a program name

Menu bar

Contains a list of options to manage and customize documents

Standard toolbar

Contains shortcut buttons for the most popular demands

Formatting toolbar

Contains buttons used for formatting text

Ruler

Used to set margins, indents, and tabs

Insertion Point

The location where the next character appears

End-of-document marker

Indicates the end of the document

Scroll bars

Used to view parts of the document

Status bar

Displays position of the insertion point and working mode buttons

Office Assistant

Links to the Microsoft Office Help feature

Create a New Document

There are three ways to create a new document in Word:

1. When you launch Word, it automatically creates a new document.
   OR,
   
2. Choose FileNew. (Ctrl+N)
   OR,
   
3. Click the New Blank Document button on the Standard Toolbar.

Opening a Previously Saved File

You will spend a lot of time editing documents you created and saved at an earlier time. There are four ways to open a previously saved file.

To Open a Previously Saved File:

• Choose FileOpen. (Ctrl+O )
  OR
• Click the Open button on the Standard toolbar
  OR
• The last four files that you saved appear at the bottom of the File menu. Choose one from the list.

Remember: Save as allows you to save a document under a new name. This is important to do when you intend to edit or revise a document since you may want to keep the original.

A Change in View

Word processing requires you to stare at a computer screen for long periods of time. In order to alleviate the strain on your eyes, Word provides four different ways Word elements are displayed. The four views are Normal view, Print Layout view, Web Layout view, and Outline view.

Normal view is used for most typing, editing, and formatting. It provides a nice, clean look without rulers or page numbers cluttering your view.

Web Layout view shows you what your text will look like on a web page.

Print Layout view shows you what your document will look like when it is printed. Print Preview shows you this as well.

Outline view is used to create and edit outlines. This view is particularly handy when making notes.

To Change your Document View:

• Choose Viewclick the view of your choice.
  
  
  
  OR
  
• Click one of the four buttons at the bottom left of your Word window.
  
  

Challenge!

• Start Word.
• Create a New Document
• Type the following:
  "This exercise helped me learn how to open existing Word documents."
• Save your document using any name you choose.
• Close the document without exiting Word.
• Open the document you just created.