PowerPoint XP

Introduction

By the end of this lesson, learners should be able to:

• Choose and apply a slide layout
• Add text to a placeholder
• Save and close a presentation
• Exit PowerPoint

Creating a Blank Presentation

PowerPoint offers three ways to create a presentation: Blank presentation, From Design Template or From AutoContent Wizard.

The Blank presentation option is one of the more commonly used methods. It offers several blank slides with layouts for text and graphics.

To Create a Blank Presentation:

• Open PowerPoint.
• A slide featuring a place for a title and subtitle appears by default. You may begin your presentation with this slide or choose a different slide layout.

• The New Presentation Pane appears on the right side of the screen.
• Under New, click Blank Presentation.
• A list appears.

Choosing a Slide Layout

As you work on your presentation, think about the type of layout you want. Do you want a slide with text and lots of clip art or one with text and a chart? PowerPoint offers many layout options.

To Choose a Slide Layout:

• Move your arrow pointer over the layouts or use the scroll bar in the Slide Layout Pane.
• A gray bar appears on the right of each layout.
• When you find a layout that you like, click the down-pointing arrow and choose Apply to Selected Slide.

You can also click on the slide layout to apply it. Notice that the slide you are currently working on has a dark border in the Outline Pane.

Placeholders

Once you choose a layout for your slides, you can begin adding text, graphics or other items. You do this with placeholders - specials places within a slide where you can add content.

To Add Text to a Placeholder:

• Click on the placeholder.
• Start typing.

(You'll learn about inserting clip art and other graphics into placeholders later in this course)

Saving a Presentation

You can save, close, and exit presentations in PowerPoint just as you would while using other Microsoft applications.

To Save a Presentation:

• Click on File Save. (Ctrl + S)

• Choose the location where you want to save your presentation. (My Documents is a good place).
• Type a name in the File Name box or keep the one that PowerPoint has provided.

Closing a Presentation and Exiting PowerPoint

Once you've finishing working on your presentation, you can quickly close it.

To Close a Presentation:

• Click the X in the PowerPoint presentation window (Ctrl + W).

• The PowerPoint application remains open and you can start a new presentation. (See next page for details).

To Exit PowerPoint:

• Click the X in the far right top corner.

OR

• Choose File Exit. (Alt + F4)

Before you exit PowerPoint, make sure that you save any work that you want to keep.

Creating a New Presentation Using the Traditional Method

Remember, after you have closed one presentation, you can easily start a new one while PowerPoint is still open by using the traditional new file creation method.

To Start a New Presentation:

• Click on File New. (Ctrl + N)

• In the New Presentation Pane, under New choose Blank Presentation.

• Choose the design layout that you want.

Remember, if your Task Pane disappears from the right side of the screen, click on View Task Pane.

Challenge!

• Start PowerPoint.
• Choose a slide layout with a title placeholder only.
• Type the following as the title: Learning to Use PowerPoint XP.
• Familiarize yourself with the Task Pane on the right side of the screen. Click the down-pointing arrow in the top right corner of the pane.
• Be sure to return to the New Presentation pane.
• Close your PowerPoint slide and save it under the title: Learning to Use PowerPoint XP.
• Exit PowerPoint.