Outlook 2003

Introduction

By the end of this module, you should be able to:

• Assign a flag to a message
• Associate a reminder with a specific message flag color
• Define reminder details, including due date, flag color, and message
• Mark a flagged item as complete

Using message flags

Outlook provides a system that allows you to prioritize and manage your messages. This message-flagging system allows you to assign a specific flag color to a message in your inbox and then associate a reminder with that message and/or flag color. The default flag color when you open Outlook is gray.

To assign a flag to a message:

• Open your inbox.
• Right-click the gray flag in the row of message you want to flag.
• Select a colored flag from the menu. The flag color will automatically change, and by default the Follow up reminder will appear in the message header.
  
  

Change the default reminder associated with a flag:

• Open your inbox.
• Right-click the blue flag.
• Select Add Reminder from the list. The Flag for Follow Up dialog box will appear.
• Select a predefined reminder using the Flag to: drop-down list.
• Select a due date using the Due by: drop-down list.
  
  
  
  
• Click OK.

To mark a flagged message as complete:

• Open your inbox.
• Right-click any colored flag.
• Select Flag Complete from the menu.

Challenge!

• Open your inbox.
• Assign a message a red flag. The default reminder will state Follow up.
• Assign a message a yellow flag. The default reminder will state Follow up.
• Change the reminder for the yellow flag to Call.
• Set a due date for the reminder.
• Mark the message with the red flag as complete.