Excel XP

Introduction

By the end of this lesson, learners should be able to:

• Insert rows and columns
• Delete rows and columns

Inserting a row

You can insert a row in a spreadsheet anywhere you need it. Excel moves the existing rows down to make room for the new one.

To Insert a Row:

• Click anywhere in the row below where you want to insert the new row.
• Choose Insert Rows from the menu bar.
  
  
  
  
• A new row is inserted above the cell(s) you originally selected.

OR

• Click anywhere in the row below where you want to insert the new row.
• Right-click and choose Insert from the shortcut menu.
  
  
  
  
• The Insert dialog box opens.
  
  
  
  
• Choose the Entire Row radio button.
• Click the OK button.
• A new row is inserted above the cell(s) you originally selected.
  
  
  
  

Select multiple rows before choosing Insert to add rows quickly. Excel inserts the same number of new rows that you originally selected.

Inserting a column

In Excel, you can insert a column anywhere you need it. Excel moves the existing columns to make room for the new one.

To Insert a Column:

• Click anywhere in the column where you want to insert a new column.
• Choose Insert Columns from the menu bar.
  
  
  
  
• A new column is inserted to the left of the existing column.

OR

• Click anywhere in the column where you want to insert a new column.
• Right-click and choose Insert from the shortcut menu.
  
  
  
  
• The Insert dialog box opens.
  
  
  
  
• Click the Entire Column radio button in the Insert dialog box.
• Click the OK button.
• A new column is inserted to the left of the existing column.
  
  
  
  

You can also select multiple columns before choosing Insert to add columns quickly. Excel inserts the same number of new columns that you originally selected.

Deleting columns and rows

Columns and rows are deleted in much the same manner as inserting columns and rows.

To Delete a Row and All Information in It:

• Select a cell in the row to be deleted.
• Choose Edit Delete from the menu bar.
• Click the Entire Row radio button in the Delete dialog box.
  
  
  
  
• Click the OK button.

To Delete a Column and All Information in it:

• Select a cell in the column to be deleted.
• Choose Edit Delete from the menu bar.
• Click the Entire Column radio button in the Delete dialog box.
  
  
  
  
• Click the OK button.

Challenge

• In column A, type the following names in cells A1, A2, A3 and A4, respectively:
  Mary, in cell A1
  Bob, in cell A2
  Susan, in cell A3
  John, in cell A4
• In column B, type the following numbers next to each name entered in column A:
  44, in cell B1, to the right of Mary's name
  28, in cell B2, to the right of Bob's name
  36, in cell B3, to the right of Susan's name
  89, in cell B4, to the right of John's name
• Insert a column between columns A and B. Type the following numbers in the new column B.
  76, in cell B1, to the right of Mary's name
  57, in cell B2, to the right of Bob's name
  29, in cell B3, to the right of Susan's name
  61, in cell B4, to the right of John's name
• Insert a row between rows 2 and 3. Type the following numbers in the new row 3.
  Rick, in cell A3
  45, in cell B3
  58, in cell C3